Relocating to a different office building is an important milestone for any business. However, the task of actually moving can be particularly stressful. While moving an office is quite challenging, one of the best ways to alleviate some of the stress is to hire the right professional office moving company in Singapore for the job. Read on to learn how to choose the right company for your office relocation.
1. Find Experienced Office Movers
When moving your business, it’s important to find professionals that are experienced with office moves. While all professional movers should know the best practices of moving, it is best to trust your office relocation with commercial movers. Since moving an office requires a specific set of skills, professional movers need to have the knowledge of potential logistical issues, the best way to ensure minimal downtime for business operations, and how to better operate within moving hours put forth by building managers.
The right professional office movers will allow you to operate your business as best as you can as they work to efficiently relocate your office to another location. These office movers will also have their own methods for easily transporting your office equipment, furniture, and files–ensuring the entire process is as stress-free as possible.
2. Run Background Checks on All Movers
Part of finding the right moving company for your upcoming relocation should involve background checks. While many moving companies may appear to be professionals, you’ll only be able to determine this by reviewing their history and background. Search through Google reviews and comments from past clients to determine whether or not the moving company you are considering is the right option for you.
In addition to reading reviews on the Internet, be sure to verify a moving company’s credentials. Many moving companies will list their certifications on their website. It is your job to cross-reference this information with other details online to see if these credentials are valid.
3. Ask Friends and Family for References
Word-of-mouth is another great way to get connected with the right moving company. Ask around in your social circle for any professional office moving companies. Oftentimes, friends and family members have worked with or know someone that has hired a professional office moving company. By choosing a moving company that has rave reviews from people in your network, you are more likely to have a similarly positive experience when using the same company to help facilitate your move.
4. Ask for a Site Visit
One of the tell-tale signs of a good moving company is their willingness to do a site visit. Moving companies should always do a preliminary site visit before agreeing to work with you for your office move. This site visit allows professional movers to gain the best understanding of what requirements are necessary for your move. During the visit, the moving company will be able to see the building layout, look at the items being moved, and identify what resources will be required for the moving day.
When searching for the right movers, try to avoid any moving companies that decline to do a site visit. These movers often avoid making the additional trip to your business and provide you with a verbal quote instead. This type of behaviour is an indication that you aren’t working with a trusted and experienced commercial moving company. When planning to move to your new office rental, you’ll guarantee an efficient move and an accurate estimate by demanding that the moving company visit before the big day.
5. Avoid Moving Scams
While there are several reputable moving companies available to help you relocate to your new office, there are likely just as many potential scammers waiting to con would-be clients. Make sure that you don’t become a victim of a moving company scam by verifying that the moving company you are considering is real. Moving company scammers often list an address that is a P.O. box or residential address.
Even if a company performs a site visit, this doesn’t mean they are legitimate. Be sure to visit their address in person to ensure they are a valid company.
6. Watch out for Hidden Costs
When looking for the right moving company for your office relocation, it is essential that you ask around for multiple offers. As you review these various prices, make sure you know everything included in the estimate. Some companies like to offer lower prices up front, only to add on several hidden costs on the day of the move.
Most professional movers share similar cost structures. All estimates should include the cost for transportation by truck, hiring a skilled crew, using quality packing materials, and the like. These companies use a fixed cost to ensure these expenses are properly covered. However, the trouble comes when these moving companies tack on hidden costs. This is why it’s important to carefully review all estimates. If an offer seems too low, it’s likely that the company has some hidden fees they will add on later.
7. Enquire about Disposal Services
Many office managers take for granted that your office movers will help you dispose of your unwanted furniture as well. That’s simply not true. If you require furniture disposal services, you will need to discuss that with your movers upfront. This will typically entail an additional quote. Some movers may not even offer this service, which means that you may have to find alternatives.
8. Determine if You Need Storage Services
Sometimes you may not be able to or may not want to move all of your office furniture to a new location at the same time. Instead, you may need to store some of your previous furniture rather than bringing it over or throwing it away. This is especially true if you are moving to a smaller office. If that’s the case, you may also want to enquire about the types of storage services that your movers provide.
Choosing Professional Office Movers Will Save You a Lot of Trouble
We know how stressful it is being in charge of your organisation’s office relocation project. There are many activities you need to arrange and coordinate on top of your normal day-to-day responsibilities.
Don’t add unnecessary stress to your relocation. When moving your office in Singapore, be sure to choose the right company of professional movers. With a proper team of experts and the right choice of moving services, you’ll guarantee that the moving process goes as smoothly as possible.